A technology, design, and creative community for Oxfordshire

Privacy Policy

The Quick Version

Digital Oxford value your personal information and respect your privacy. We won’t sell or share your data without your knowledge. We’ll just hold the minimum amount of information that we need to run the community, and remove your data when a) we no longer need it to do that or b) you ask us to remove it. Whatever happens first.

You can talk to us at any time about your data via hello@digitaloxford.com. If you don’t think we’re doing what we’ve promised then you can tell the UK’s Information Commissioner’s Office about it.

The Less Quick Version

Digital Oxford is a not-for-profit group. It was established for not-for-profit making purposes and does not make a profit. In the event that a profit is made for its own purposes, it will not be used to enrich others. We are therefore not required to register with the UK Information Commissioner’s Office, but we still take data protection and your privacy very seriously.

Digital Oxford will:

We hold personal data about:

We will only disclose this data if:

We do not buy or sell personal data for any purpose.

To verify, update or amend your personal data, or contact us with a data protection query, please email hello@digitaloxford.com.

You also have the right to lodge a complaint about our processing with the UK’s Information Commissioner’s Office .

Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Your Rights

As an individual whose personal data is processed by Digital Oxford you have these rights:

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at hello@digitaloxford.com if you wish to make a request.

Our Website

Digital Oxford uses a third-party service, Google Analytics, to understand how users interact with our website in order to better understand who is visiting, why they are visiting, and how we can better help them by improving our website.

Google Analytics stores information about:

Individuals cannot be identified from the information we gain from Google Analytics. You can opt out of all Google Analytics tracking if you would prefer by using their browser plug-in from https://tools.google.com/dlpage/gaoptout/

Cookies

digitaloxford.com puts small files (known as ‘cookies’) onto your computer to collect information about how you browse the site.

This site will place the following cookies on your computer.

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You can control cookies via your web browser settings.

Emailing us

We use Transport Layer Security (TLS) to encrypt and protect email traffic.

Data we may hold

Prospective members and partners

As a prospective member or partner, we may hold the following information about you:

If you contact us via email, phone or the contact us page on our website, this data allow us to follow-up with you.

If 12 months after the duration of the enquiry, you can not an active community member or partner we will remove this data from our systems.

Community organiser

As a community organiser, we may hold the following information about you:

We process this data under the lawful basis of legitimate interest. We have carried out a legitimate interest assessment which is available upon request. Digital Oxford will be processing the personal data of community organiser in ways we believe they would reasonably expect, and which have a minimal privacy impact on them.

We will retain your personal information about you for the duration of your involvement with Digital Oxford, plus 24 months, after which we will remove this data from our systems.

Community member

As a community member, we may hold the following information about you:

We process this data under the lawful basis of legitimate interest. We have carried out a legitimate interest assessment which is available upon request. Digital Oxford will be processing the personal data of community organiser in ways we believe they would reasonably expect, and which have a minimal privacy impact on them.

We will retain your personal information about you for the duration of your involvement with Digital Oxford after which we will remove this data from our systems.

Partner organisations

As a partner organisation we may hold the following information about you:

We process this data under the lawful basis of legitimate interest. We have carried out a legitimate interest assessment which is available upon request. Digital Oxford will be processing the personal data of community organiser in ways we believe they would reasonably expect, and which have a minimal privacy impact on them.

We will retain your personal information about you for the duration of your involvement with Digital Oxford, plus 24 months after which we will remove this data from our systems.

Newsletter subscribers

As a newsletter subscriber, we may hold the following information about you:

We will use this information to send you news about Digital Oxford and its services following your consent. We will ask you annually to check and update this information. If we do not hear from you then, your details will be removed. You can unsubscribe using the link included in all email newsletters or on the contact details above.

Data we may transfer

We use third-party tools in our business

These tools may transfer your information out of the European Economic Area.

This policy will be reviewed annually. Date of last review: 28th August 2019